Logistics and Administrative Associate – Digital Conflicts - #10508340

Starting date: May 2024

Duration: up to January 2025

Reporting to the Logistics and Finance Officer, the Logistics and Administrative Associate plays a vital supporting role for the Digital conflicts teams, including preparing meetings and conferences.

The frontlines of conflict are increasingly digital. A growing number of states and non-state groups are able to carry out cyber operations targeting critical infrastructure. Most conflicts today involve influence operations on social media. The pace at which artificial intelligence is developing generates significant conflict risk when applied in the military domain.

To fill this gap, HD’s Digital Conflict Directorate (DCOF) works around three programme areas: cyber-mediation, social media and conflict mediation, and artificial intelligence in military systems. Almost all of this work is focused on facilitating dialogue between conflict parties to manage the downside risks of such technologies. The positive ways in which technology can be harnessed by mediators is not a focus area. Examples of the work include:

• Cyber-mediation. Setting up and running a regional dialogue process involving officials from 11 states to discuss cyber confidence-building measures.
• Social media and conflict mediation. Facilitating social media codes of conduct in six conflicts that define limits to conflict parties’ use of social media and monitor adherence to these agreements.
• Artificial intelligence in military systems. A two-year dialogue process with a group of Chinese, American, and international experts that led to a draft Code of Conduct on Artificial Intelligence in Military Systems.

The directorate’s work is global in scope. We work in the Middle East, Africa, Eastern Europe, and Asia. The team currently comprises over a dozen full-time staff and a large number of part-time consultants, almost all of whom work remotely.

The Digital conflict team is looking for a motivated and willing to travel Administrative and Logistics Associate, with the following key responsibilities:

The Associate provides logistical and administrative support to the Digital Conflict directorate (DCOF) teams, and acts as the focal point for practical coordination within the DCOF team: notably,

• Keep track of team’s absences and travel movements

• Support the team travels organization and assist with the preparation of DCOF meetings, including travel arrangements, and supporting the organization of conferences, seminars and other meetings

• Support the administrative management of consultants: contracts, monthly invoices, expenses claims, etc.

The successful candidate:

The ideal candidate should be motivated to learn quickly and to travel internationally.

Due to major events organization, summer holidays cannot be taken between July 4th and September 30th.

Specific criteria include:

• 2 years’ experience in a logistics and administration function
• Prior experience in travel arrangement and/or an NGO based in Switzerland is a plus
• Sound written and spoken English and French
• Good command of Microsoft office suite main tools (outlook, excel, word)
• Experience with Teams is a plus

If you are interested in this position and meet the required criteria defined above, please send your resume along with a short cover letter in a single PDF file by 28 April 2024 to [email protected]. Please indicate “Log-Admin Associate – DCOF” in the subject line of your e-mail.